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Data Governance
Exterro Data Retention

Manage records and minimize data risk with Exterro Data Retention.

Take a defensible approach to records management and effectively minimize data risk. Leverage a comprehensive library covering hundreds of data record types and global regulatory jurisdictions.

Organizations that want to minimize risk use Exterro Data Retention.
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Exterro Data Retention
Streamline global retention schedules and minimize data risk with Exterro's comprehensive solution.

Backed by decades of privacy and data governance expertise, Exterro Data Retention enables organizations to manage records efficiently and defensibly.  Ensure compliance with complex global retention requirements and effectively minimize data risk across your enterprise.

Broad Records Coverage
Over 900 out-of-the-box records allow customers to manage electronic and physical records in a unified platform.
Defensible Audit Trail
Showcase transparency in regulatory investigations with a comprehensive audit trail of actions and stakeholder communications.
Harmonized Retention Requirements
Easily harmonize conflicting retention requirements across multiple jurisdictions, ensuring seamless compliance and efficient global records management.
The world’s most discerning companies trust Exterro to manage data risk.
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Ready to learn more?

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Ready

“This system reduces the burden of the staff in the FOIA Request Service Center during the collection, review and preparation of documents and materials in response to FOIA requests.”

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Headline Option
Reduce risk, and streamline compliance, across legal, privacy, and security functions.
Headline Option
Reduce risk, and streamline compliance, across legal, privacy, and security functions.
Headline Option
Reduce risk, and streamline compliance, across legal, privacy, and security functions.
David Rohde
Senior Director, Consulting Services, Epiq Systems

“This system reduces the burden of the staff in the FOIA Request Service Center during the collection, review and preparation of documents and materials in response to FOIA requests.”

Mitigate costly investigations and legal exposure.

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Mitigate costly investigations and legal exposure.

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Minimize Regulatory Risk
Streamline the creation and implementation of global retention schedules that align strictly with regulatory requirements.
Prevent Costly Penalties
Reconcile conflicting global retention requirements seamlessly to eliminate compliance gaps and avoid costly regulatory fines.
Boost Operational Efficiency
 Enhance the speed and ease of creating data retention schedules, significantly saving time for employees.
Customers trust Exterro to defensibly delete data.

Keith Turbesi, Senior Project Manager at the Hanover Insurance Group, explains how they've adopted Exterro Data Retention to help mitigate the risk posed by data stored beyond its useful lifespan.

Secure agentic AI with real-world results.

400x
Up to 400x faster than manual or traditional processes
100k
100k documents processed per hour for data inquires
95%
95% reduction in manual effort for repetitive tasks
6 sec
Tasks reduced from 30–40 minutes to under 6 seconds
Exterro Intelligence
The AI engine behind our legal hold and preservation technology.

Exterro Intelligence is our foundational AI stack built to transform complex corporate data into precise, explainable legal holds and targeted preservation workflows. Powered by human-guided agentic AI, it automates the busywork of custodian identification and hold tracking, accelerating eDiscovery while delivering a consistent preservation process your legal team can verify, explain, and defend in court with absolute confidence.

Record mapping
Comprehensive Global Regulatory Library and Mapping

Navigate the intricacies of international compliance efficiently. Exterro Data Retention expertly maps over 900 records to a comprehensive library of global retention regulations and industry best practices. This expansive coverage spans over 300 jurisdictions and nearly 300,000 citations worldwide.

retention requirements
Harmonize conflicting global retention requirements.

Operating in multiple jurisdictions often means struggling to reconcile conflicting legal requirements, which risks severe non-compliance penalties. Exterro Data Retention expertly harmonizes these conflicting retention requirements across multiple global jurisdictions, enabling seamless enterprise-wide compliance and efficient, risk-averse records management.

Audit records
Comprehensive Audit Trail for Regulatory Defense

Maintain detailed records of all changes and communications within your retention schedule to proactively demonstrate transparent, responsible record handling. This comprehensive audit trail equips organizations with a robust, clear defense during potential lawsuits and regulatory investigations.

Exterro Connectors
Easy, seamless access to every data source you need to preserve from.

With 190+ native connectors to enterprise data sources across email, cloud storage, and collaboration platforms, Exterro delivers secure, direct and deeper access to more enterprise data sources than any other solution.

Robust Security & Protection
Hundreds of customers trust Exterro’s unparalleled data security.

Exterro's ironclad commitment to securing data has earned us ISO 27001, SOC II, FedRAMP, TISAX, and HiTrust certifications.

Learn how Exterro partners with customers to deliver defensible data retention.
"They ask the right questions—not just, ‘what’s your process, but how do your records relate to industry standards? To global standards?’ It puts you in a better position to defend your practices."
Paul Richardson
Director of Contracts and Compliance, Verra Mobility
Identify records ready for defensible deletion.

Minimize the risk of data breaches, maintain a secure data environment, and significantly reduce cyber insurance premiums and storage costs by systematically identifying outdated or unnecessary records.

Streamline teamwork across the organization and with external partners using built-in collaboration tools.

Coordinate seamlessly with multiple stakeholders including internal teams and external counsel with advanced collaboration features. Role-based access ensure that team members only see information necessary to their role, enhancing efficiency and maintaining data security.

Exterro Connectors
Exterro technology connects with the tools you use.

Exterro has over 190 native connectors, making sure that our offerings like In-Place Preservation work in enterprise and leading public sector organizations' technology landscapes.

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Ready to get started?

See Exterro’s Data Governance solutions in action.

Get the most out of your Exterro solutions.

Exterro partners with industry-leading technology and service providers to ensure that our clients achieve their business goals with our data risk management software.

Exterro Connectors
Exterro technology connects with the tools you use.

Exterro has over 190 native connectors, making sure that our offerings like In-Place Preservation work in enterprise and leading public sector organizations' technology landscapes.

Related Resources

Learn about privacy best practices and how technology supports them from industry experts.